Software quality assuranceGESTWAVE EduPro is the digital platform designed to support educational institutions in the integrated management of quality assurance processes.
The software solution enables the central organisation and monitoring of every operational and strategic aspect, in accordance with internal procedures and the standards required by the accreditation authorities.
GESTWAVE Edupro – The software permits the digitisation and coordination of academic, administrative and teaching processes through configurable modules that can be adapted to the Institute’s specific needs. Every activity is traceable, auditable and managed according to total quality principles based on MFHEA standards. The platform is accessible via the web, can be integrated with other systems and complies with European privacy and data security regulations.
Integrated
Workflow
All processes—academic, administrative, and quality-related—are connected in a single platform, improving coordination and consistency.
Quality
Compliance
Software built to align with institutional QA procedures and MFHEA standards, supporting traceability and audit readiness.
Modular &
Scalable
Institutions can activate only the modules they need, with the flexibility to grow and adapt over time.
Secure &
Cloud-based
Accessible from anywhere, with encrypted data protection and GDPR-compliant infrastructure.
A complete software suite of configurable modules to manage every aspect of your institution’s operations
Full organisation of student, faculty, staff and stakeholder master data with dynamic roles and permissions.
Tools for managing paid training offers, course packages, discounts, promotions and sales tracking.
Issuing invoices, receipts, managing receipts and accounting movements, automatic cash flow and financial reporting.
The GESTWAVE EduPro software centralises all student-related information in one intuitive interface. It allows institutions to monitor educational pathways, manage enrolments, record attendance, assign tasks and exams, and keep each student’s academic career up to date. All data is accessible at any time by lecturers, administrative staff, and – where applicable – students themselves through the dedicated portal.
Full management of admission applications, approval workflows, document uploads and automatic evaluation of requirements.
Complete teacher registry, contracts, titles, availability, integrated electronic signature for administrative documents.
Creating, scheduling and grading exams. Uploading assignments, personalised feedback, electronic register management.
Managing requests for recognition of prior learning, with transparent and MFHEA-compliant validation flow.
Centralised management of contracts and assignments, with support for advanced electronic signature integrated into the platform.
Key modules of the GESTWAVE EduPro platform
GESTWAVE EduPro software offers a modular architecture designed for educational institutions. Each module covers a specific functional area, from admissions to compliance, helping providers manage quality and administration in a unified system.
A centralized module for handling student applications, including digital submission, eligibility tracking, and automated approval workflows. Designed to reduce manual steps and ensure compliance with institutional standards.
Purpose: Simplify and structure the entire admissions process with real-time status monitoring and secure data handling.
Faculty Management
This module manages all aspects of faculty records—from personal data and qualifications to contract handling and teaching assignments. Includes support for digital contract signing and availability tracking.
Purpose: Maintain a complete and organized faculty register while improving administrative efficiency and oversight.
Quality Monitoring
Enables institutions to track KPIs, manage internal audits, monitor non-conformities, and ensure alignment with quality assurance procedures and MFHEA guidelines.
Purpose: Provide tools for continuous improvement and full compliance through structured monitoring and reporting.
Exams & Assignments
A digital solution for exam planning, grade entry, task distribution, and feedback management. Facilitates structured assessment and transparent academic performance tracking.
Purpose: Support educators in managing student evaluations while ensuring secure and standardized assessment workflows.
Finance & Contracts
Includes modules for invoicing, payment tracking, contract generation, and digital signatures. Integrates financial operations with student and staff records for full traceability.
Purpose: Align financial and administrative activities with institutional policies, reducing errors and paperwork.
How we implement GESTWAVE EduPro in your institution
The implementation of our software is a structured and collaborative process. Our team works closely with your institution to adapt the platform to your internal procedures, ensuring a smooth transition and full alignment with your operational and quality assurance needs.
-
🕐 Duration: 1 week
Step 1 - Needs analysis
We begin by assessing your institution’s structure, internal procedures, and quality framework. This step helps define objectives and map the platform to your real needs.
-
🕐 Duration: 2–3 weeks
Step 2 – Platform configuration
The platform is configured based on your specific workflows, quality policies, and administrative processes. Custom modules are activated as needed.
-
🕐 Duration: 1 week
Step 3 – Training Sessions
We deliver dedicated training to your staff, covering all relevant modules and functions. Materials and user guides are provided for future reference.
-
Step 4 – Launch & support
Start of first step of evaluation process
The system goes live. Our team supports your users during the first operational phase, ensuring smooth adoption and addressing any initial questions.
-
🕐 Duration: Ongoing
Step 5 – Continuous improvement follow-up
After go-live, we offer periodic check-ins, usage analysis, and updates based on feedback, helping you improve and expand your platform over time.
-
Project activation timeframe
✅ Estimated total setup time:
5–6 weeks, depending on complexity and number of modules activated.